Tools and software for working remotely or hybrid. View all Tools and Services for more.
In addition to the options for using Microsoft 365 applications, the university's virtual private network (VPN), or a remote desktop and applications, there are many collaborative productivity tools to allow you to work with colleagues, teachers and fellow students. These tools allow you to have virtual meetings, online chats, soft phones, and connect remotely to your files and campus resources. Take a look at some of these options and please contact the OIT Service Desk if you need additional assistance getting started.
Duo is a multi-factor authentication (MFA) tool required when connecting to campus resources. Using Duo means that an identity thief cannot use a stolen password to access our systems or your personal information without a second proof of your identity. Registration and installation of Duo needs to be completed prior to accessing the university network, Microsoft apps, and the employee and student portals.
Want to work on a project with your colleagues, instructors or other students? Teams, which is part of the Microsoft 365 suite of applications, is a tool for collaborating, communicating, document sharing, and is also approved for use with partners outside the university. Getting started is easy. Install Teams from the Microsoft Office site, view the tool, and click here for additional links to Microsoft Teams training material.
Uninvited participants harassing students, faculty and staff during classes and meetings has been on the rise recently. It is very important to follow Zoom’s security best practices. One of the most basic rules is to never share Zoom meeting links on social media, the internet, or any public place. More information about Zoombombing and how to keep uninvited guests out of your meeting is available. In addition, you can review the Zoom and Cybersecurity Must-Knows.
The university's Zoom encryption is configured for Health Insurance Portability and Accountability Act (HIPAA) and Family Educational Rights and Privacy Act (FERPA) compliance; however, be sure to use caution with sensitive information. To ensure the security and privacy of patient data, Zoom users must do their part as well.
In addition, with the university's systemwide HIPAA agreement with Zoom, OIT is able to enable features including:
Zoom encryption fully complies with HIPAA Security Standards to ensure the security and privacy of patient data. The company employs industry standard end-to-end Advanced Encryption Standard (AES) encryption using 256bit keys to help protect meetings. However, while Zoom is configured for HIPAA compliance, you should use thoughtfulness in the type of data shared and how the data is shared (same university HIPAA policies and procedures apply).
If your Zoom presentation contains HIPAA data, please use the following guidance:
HIPAA compliance depends on all of us. Additional resources:
Zoom offers training and support resources. To get started, visit the Zoom Help Center. Additional resources include:
OneDrive for Business is an integral part of Microsoft 365 and provides a place in the cloud where you can store, share, and sync your work files. OneDrive can be used to: store files in a centralized, secure, easy-to-access online location (university accounts have 1 TB of online storage); update those files from any device; and collaborate with others simultaneously through file sharing. Learn more by viewing the tool.
When connecting from off-campus, OIT offers several remote options based on your needs including the university's virtual private network (VPN) and using a remote desktop and applications. Please note that you will be prompted for MFA through Duo during login to the VPN for remote access. See the tool for details on how to set up and log into VPN.
Cisco Jabber can send calls meant for your office phone directly to your laptop or personal computer. Please contact the OIT Service Desk to access this feature and provide the following information for one or more users: Current office phone number, university username, and desk phone current location. If more than one phone line must be accessible, please specify in advance. Click here for the Jabber resource guide.
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