The following procedures and guidance on student payments at CU Denver | AMC are in accordance with the CU PSC Procedural Statement: Student Payments and should be used to ensure proper payment.
Students may receive payments for a number of reasons. This relationship may take many forms and should be represented by payment in the appropriate manner to ensure that any payment is reported accurately. Review the following information for a description of the type of payment a student may receive and how that relationship is documented, payment is processed, and taxation is reported.
Payment Types and Definitions
Awards, Rewards and Prizes: These payments are monetary recognition provided by the University for Student Achievement, performance or competitions that are not related to employment services. PSC processes these payments on a Payment Authorization form. Payments to foreign national students must be reviewed and approved by Employee Services-International Tax Specialists prior to being processed by the PSC. 1099-MISC is issued if appropriate.
Employment (Hourly): Hourly employment where payment is made based on hours worked. For use with 41XX and 42XX series positions. Review the CU Benefit Eligibility Matrix for appropriate job codes.
Employment (Contract): Employment where payment is made using a contract and the student receives a specific portion of the total contract amount each month for the duration of the contract. For use with 15XX series positions. Review the CU Benefit Eligibility Matrix for appropriate job codes.
Fellowships and Trainees: Positions that allow for a student to be paid via a stipend. Use job codes 3204 and 3205. These payments are to aid students in pursuit of studies or research. There is no expectation of past, present, or future services in return for the support. Although such payments may be considered taxable income to the student, the University is not required to report them. Hired via Human Resources. Review the CU Benefit Eligibility Matrix for appropriate job codes.
Grants: These payments are to aid students in pursuit of studies or research and are not related to employment services. Awarded via financial aid packaging through the Office of Financial Aid. Please visit CU Denver Financial Aid Grants and CU Anschutz Medical Campus Grants for additional information.
Scholarships: These payments are to aid students in pursuit of studies or research and are not related to employment services, typically awarded through an application process and financial aid packaging through the Office of Financial Aid, Scholarships. Please visit CU Denver Scholarships or CU Anschutz Medical Campus Scholarships for additional information.
Stipend: These payments are to aid students in pursuit of studies or research. There is no expectation of past, present, or future services in return for the stipend. Student must be in job code 3204, 3205 or 3207 and cannot be paid on an hourly basis. Students receiving a stipend may not receive any payments other than stipends through their 32XX position. Hired via Human Resources reported via W2. Review the CU Benefit Eligibility Matrix for appropriate job codes.
Tuition Remission: Tuition cost paid on behalf of the student by another source. A non-required benefit of eligible 15XX positions when paid by the University (see Tuition Remission section for detailed information). Processed by the Bursar. Please review policy 7008- Graduate Student Assistantships and Tuition Remission
Tuition Assistance/Waiver: Tuition waived by the University for a qualified CU employee or dependent. Processed by Employee Services and the Bursar. Review the CU Tuition Assistance Program for more details.
Interdepartmental Invoice Request / Tuition Remission
Tuition remission, when eligible under I.R.C. § 117(d)(5)- Qualified Tuition Reduction, is a benefit where tuition or a portion thereof is paid by the employer for graduate level courses offered to employees of an educational institution only if the recipient of the waiver is a graduate student engaged in teaching or research activities for the institution.
Tuition Remission Eligibility
Tuition Remission should not be confused with the University of Colorado’s Educational Assistance Program, sometimes referred to as a tuition waiver. This applies only to benefits eligible staff and faculty as detailed here: https://www.cu.edu/docs/benefit-eligibility-matrix . Student employees, no matter their job code, are not eligible for this benefit.
Payments to student accounts from departmental funds. Reported on 1098-T form.
To submit a Interdepartmental Invoice Request or a Payment ItemType Request please use the link below.