This page contains helpful resources pertaining to journal entries, deposits, and payroll expense transfers. This is a good starting point for financial inquiries. If you do not find what you are looking for please visit the CU Finance page.
For specific questions or clarification for departments, contact Provost.FinHR@ucdenver.edu.
Journal entries are used to make corrections to financial transactions on a SpeedType and must be requested by the fiscal manager.
When processing a JE (journal entry) or requesting one to be processed attach supporting documents and a justification:
If you are not authorized to enter a Journal entry please email your requests to Provost.FinHR@ucdenver.edu.
When requesting a journal entry effecting a grant contact Provost.FinHR@ucdenver.edu.
Top areas of concern are proper safeguarding of the cash, documentation of its purpose, separation of staff duties to ensure a control environment, and training of all individuals involved.
The Cash Receipt form is used to deposit cash (paper/coin currency, checks, traveler’s checks, money orders) received by an organizational unit into an appropriate SpeedType.
If you are looking for a specific revenue code, refer account codes 300000 - 349999 in the Controller's chart of accounts. If you are looking for a different account code please contact Provost.FinHR@ucdenver.edu.
A Payroll Expense Transfer (PET) is used to make funding changes for payroll that has already posted, and should be processed to correct an error in pay distribution.
If you need to have a Payroll Expense Transfer completed, please contact Provost.FinHR@ucdenver.edu.
Please provide the following items with your request for a PET:
If the PET affects grant funding it must be processed within 60 days, and the PET checklist must be included in the request along with the items above.
If you have the access and authorization to process a PET please enter an Ad Hoc approver to your PET.
We are not authorized to sign contracts they must route to the Procurement Service Center and/or the Finance Office. Sometimes contracts also require legal review so please ensure to allow for ample time when routing a contract for approval.
Please email all Revenue and Fee for Service contracts to Provost.FinHr@ucdenver.edu
If you anticipate applying for Grant funding please email Provost.FinHr@ucdenver.edu
For Official Function contracts under $10,000 please email the contract to Officalfunctions@cu.edu
The University has a fiduciary responsibility to fulfill its overall mission ethically and in compliance with applicable policies, law, regulations, and rules, and contracts, grants, and donor restrictions. Accordingly, the University is obligated to take reasonable actions to ensure that: University funds are used only for official university business and that they are accounted for accurately in the University's financial records. Furthermore, the University must establish and maintain Internal Controls which strive to achieve specific goals.
Directors, AVCsm and General Responsibility for Department Leaders.
Fiscal Managers and Fiscal Staff
General Responsibility for Orgs, Programs, and Projects
The FOPP stands for Fund, Organization, and Program or Project. It is the central element of the PeopleSoft Finance System coding. The Fund/Org/Program or Fund/Org/Project combination describes a functional unit that has been established for a specific purpose within the University. Each FOPP has a designated individual who is responsible for overseeing the general financial health and specific transaction activity of the FOPP. FOPPs are used to maintain the financial records of a unit or activity within the University. The FOPP is either a 12-digit number (2-digit fund code, 5-digit organization code, and 5-digit program code) or - for project FOPPs - a 14-digit number (2-digit fund code, 5-digit organization code, and 7-digit projectcode, which includes sponsored projects and construction projects).
Funds that we commonly use are listed below.
10 - Unrestricted General Operating Fund
11 - Unrestricted General Operating Fund - Indirect Cost Recovery
20 - Auxiliary - TABOR Enterprises Fund
26 - Auxiliary Non-Enterprises Fund
30 - Sponsored Projects - Federal
31 - Sponsored Projects - State and Local Governments
34 - Restricted Gifts
For more information regarding Fund types and FOPPs visit the Controller's page here.
CU EthicsLine is a way to anonymously report concerns involving fiscal misconduct by university employees, violations of state or federal law, serious or recurring violations of university policy, or gross waste of university funds or property. The CU EthicsLine is accessible via a toll-free phone number (1-800-677-5590) or a Web-based reporting system (www.Ethicspoint.com). This service is provided by EthicsPoint, an independent company that provides similar services for hundreds of companies and universities. The service provides a communication option available seven days a week, 24 hours a day.